Many organizations have found that utilizing a board portal that has a built-in remote voting feature can increase participation of members who cannot make it to the meetings in person. It is more reliable and easier to organize. It allows members to vote from any location. There are some important things to consider when you are voting remotely.
The most obvious thing to be aware of is https://www.boardmanagementsolution.info/best-practices-in-planning-effective-meetings that email isn’t an effective medium to conduct a confidential vote. Personal and business email accounts are low-hanging fruit for cybercriminals to hacked and manipulate the results of the vote. This could result in a vote that’s null and void. This type of manipulation would be extremely difficult to detect and prove without a highly-secure system such as the board portal utilized by many organizations.
An email vote may not reflect the true intent of the voter. If a member votes a vote, they may choose between a simple no/yes or a lengthy explanation of the issue. This can confuse the other voters or result in a muddled vote outcome.
It’s important for any organization who is considering using email voting to have a clear procedure in place. Before any remote voting takes place, it is important that all members are instructed on how to use the software that the organization uses.